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AI lead-response automation

In-house build · sales & marketing automation

A lead submits a form and gets a personalised email in moments, while the CRM is updated and the team is alerted.

An automation that responds to every new lead with no one lifting a finger: the lead receives a personalised email written from their own details, the CRM records the lead and the email, and the sales team gets an instant alert.

What it is
Automation
Industry
Cross-industry
Status
Working, not public
Year
2026
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AI lead response
Lead capture form asking for full name, work email, company name, company website, biggest challenge and team size, above an Analyze My Business button
The capture form. All six fields are checked before anything is sent.

The problem

What needed solving

Speed to lead often decides who wins the deal, but manual follow-up is slow and templated emails get ignored.

The solution

What we built

A lead form connected to an automated follow-up flow that writes, sends, records and alerts on its own.

Core functionality

  • Six-field lead form, checked before it is sent
  • A personalised AI-written email for every lead, based on their company, challenge and team size
  • Sent from the company's own email account
  • Every lead and email recorded in the CRM
  • Instant alert to the sales team in their team chat
  • Delivered with a setup guide, ready to run in the client's own automation account

Screens

More screenshots

What the lead sees while the follow-up is prepared.
The landing page headline. Its marketing statistics are cropped out because they can't be verified.

Captured from the live site, a demo workspace, or the product running on sample data. No customer records, passwords or private admin data are shown.

Business impact

What it achieved

  • 0

    manual steps from form to follow-up

    Verified

What sets it apart

Why it works

  1. 01

    Minutes, not days

    The first reply goes out while the lead is still on the website, not after someone checks the inbox.

  2. 02

    Personal, not templated

    Each email is written from that lead's own situation, so it reads like a human wrote it.

  3. 03

    Nothing falls through

    Every lead is logged and every salesperson is alerted, even outside working hours.

Services

Where this work fits

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